Your Contribution

This position will be employed within a team that supports the governance function for the North Queensland networked hub model (networked hub). Various functions of the networked hub will be provided by external stakeholders, and the team will work closely with all stakeholders to support the governance function. The networked hub will enhance the local DFV immediate responses for victim-survivors and strengthen referral pathways across the Local Governance Areas (LGA) of Townsville City, Burdekin, Hinchinbrook and Palm Island. The governance function provides strategic oversight of the networked hub. The function will monitor the overall progress of the model, identify trends and emerging issues to ensure the model works effectively and efficiently for victim-survivors. This will ensure that practitioners are supported in their roles to deliver safe and effective outcomes for victim-survivors.

The Project and Administration Officer supports the Governance Lead and broader governance team by coordinating governance logistics, meetings, records, communications and document control for the North Queensland networked hub model. The role ensures governance meetings are well organised, agendas and papers are prepared and distributed, minutes and action registers are accurate and current, agreed actions are followed up in a timely manner, and governance records are maintained to support accountability, transparency and effective decision-making.

Duties & Responsibilities

· Coordinate governance meeting logistics, including scheduling meetings, confirming attendance, booking venues or online meeting links, arranging resources and supporting smooth meeting delivery.

· Prepare, collate and distribute agendas, meeting papers, briefing materials and supporting documents in consultation with the Governance Lead and relevant stakeholders.

· Record accurate minutes, decisions, discussion points and agreed actions for governance meetings and circulate endorsed records within agreed timeframes.

· Maintain action registers, decision logs, attendance records, correspondence registers and other governance records, ensuring actions are tracked, followed up and reported to the Governance Lead.

· Support document control processes, including version control, filing, storage, naming conventions, distribution lists and retrieval of approved governance documents.

· Coordinate stakeholder communications related to governance meetings, papers, actions, timelines, records and follow-up requirements.

· Provide administrative and project support to the Governance Lead, including maintaining calendars, workplans, registers, contact lists, task trackers and reporting timelines.

· Support timely follow-up of agreed actions by liaising with internal teams, partner organisations, government agencies, funders and other stakeholders as directed.

· Ensure meeting records, communications and governance documentation are managed in accordance with privacy, confidentiality, records management, funding, policy and organisational requirements.

· Contribute to culturally safe, respectful and well organised governance processes that support effective collaboration, accountability and continuous improvement.

To Apply:

Please read the current Position Description here.

You must submit the below documentation.

• CV/Resume
• One page cover letter detailing how you will achieve success in the position

Applications Close: Midnight – August 2nd

Email: hr@taihs.net.au for more information